TOPdesk

Basic Information

• Model: Enterprise Service Management (ESM) and IT Service Management (ITSM) software.
• Version: SaaS deployments receive continuous, weekly updates. Virtual Appliance (on-premise) releases include versions like 2024 R1.
• Release Date: The company was founded in 1997, with application development starting in 1993.
• Minimum Requirements: Requires a 64-bit server platform and an MS SQL database server. Workstations need a screen resolution of 1280x1024 pixels or more.
• Supported Operating Systems:
  • Server: 64-bit server platforms, compatible with virtualization platforms such as VMware ESXi, VMware Workstation Pro/Player, and Microsoft Hyper-V.
  • Database: MS SQL Server 2016, 2017, 2019, 2022.
  • Client (Web-based): Accessible via any modern web browser. Recommended browsers include Chrome for Android devices (version 87 and up) and Safari for Apple iOS devices (version 14 and up).
  • CTI Module (TOPtapi): Windows 7 (32-bit and 64-bit), Windows Vista 64-bit SP1, Windows XP 32-bit SP2/SP3.
• Latest Stable Version: SaaS environments are updated weekly. The Virtual Appliance's first release of 2024 is 2024 R1.
• End of Support Date: Support for the old operator mobile app is discontinued. Kerberos authentication is end-of-life as of the Q3 release. VMware vSphere ESXi 6.7 or earlier, and Windows Server 2012 with Hyper-V version 5 are no longer supported.
• End of Life Date: Not explicitly stated for the entire product, but continuous updates and specific feature end-of-life announcements are made.
• License Type: Subscription-based, modular, and priced per agent.
• Deployment Model: Available as a Cloud Hosted (SaaS) solution or an On-Premise installation.

Technical Requirements

• RAM:
  • Server (0-10 operators): 16 GB total, with 1280 MB allocated in TOPdesk.conf.
  • Server (10-50 operators): 16 GB total, with 2560 MB allocated in TOPdesk.conf.
  • Server (50-100 operators): 24 GB total, with 8192 MB allocated in TOPdesk.conf.
• Processor: Multi-core processors are recommended. The hypervisor for the Virtual Appliance requires 2 virtualized CPUs (8 cores). Processor speed is generally not a limiting factor if the server is dedicated to TOPdesk.
• Storage: The TOPdesk database typically ranges from 1 to 20 GB.
• Display: Workstations require a screen resolution of 1280x1024 pixels or more.
• Ports: HTTP port 17385 is required for the CTI module.
• Operating System: A 64-bit server platform is necessary for the server installation. Client access is web-browser based, with mobile applications supporting Android and iOS.

Analysis of Technical Requirements: TOPdesk's technical requirements are primarily server-centric, reflecting its enterprise application nature. The memory and processor specifications scale with the number of concurrent operators, indicating a design optimized for varying organizational sizes. The reliance on MS SQL Server for the database highlights a preference for robust, established database management systems. Client-side requirements are minimal, leveraging web browsers and mobile apps for broad accessibility. The recommendation for multi-core processors and dedicated server resources suggests that while the software is efficient, performance benefits from adequate hardware allocation, especially in larger deployments.

Support & Compatibility

• Latest Version: SaaS environments are updated weekly through continuous deployment. The Virtual Appliance's first release of 2024 is 2024 R1.
• OS Support:
  • Server: Supports 64-bit server platforms, including VMware ESXi and Microsoft Hyper-V.
  • Client: Web-based access supports modern browsers on various operating systems. Mobile apps support Android (version 10 and up with Chrome 87) and Apple iOS (version 14 and up with Safari). Older mobile versions supported Android 6.0.1 and iOS 9.2.1.
  • CTI Module: Compatible with Windows 7 (32-bit and 64-bit), Windows Vista 64-bit SP1, and Windows XP 32-bit SP2/SP3.
• End of Support Date: The old operator mobile app is no longer supported. Kerberos authentication reached end-of-life with the Q3 release. VMware ESXi 6.7 or earlier and Windows Server 2012 with Hyper-V version 5 are not compatible.
• Localization: The software offers multi-language support.
• Available Drivers: While specific "drivers" are not listed, TOPdesk provides robust API functionality for integration with other tools, including Incident, Knowledge Base (REST and GraphQL), Change Management, Asset Management, and Operations Management APIs.

Analysis of Overall Support & Compatibility Status: TOPdesk demonstrates strong compatibility with modern server virtualization platforms and contemporary web browsers, ensuring broad accessibility for its user base. The continuous deployment model for SaaS ensures users always have the latest features and security updates. However, specific end-of-life announcements for older operating systems, mobile apps, and authentication methods highlight the importance of staying updated to maintain full support and functionality. The availability of comprehensive APIs underscores its compatibility with diverse IT ecosystems and facilitates integration with other enterprise tools.

Security Status

• Security Features: TOPdesk employs a redundant infrastructure with automated failover for high availability. It includes 24/7 monitoring of SaaS environments, role-based interfaces, granular access controls, and support for Single Sign-On (SSO) and multi-factor authentication. Data anonymization features are available to comply with personal data protection regulations like GDPR.
• Known Vulnerabilities: No specific known vulnerabilities are detailed in the provided information.
• Blacklist Status: No information regarding blacklist status is available.
• Certifications: The cloud-hosted service is ISO/IEC 27001 certified by EY CertifyPoint (accredited 14/02/2024) and SOC 2 certified. All data centers used for hosting are ISO 27001 accredited. It also holds Cyber Essentials certification.
• Encryption Support: While not explicitly detailed, the support for SSO and multi-factor authentication implies secure communication protocols and encryption are in use.
• Authentication Methods: Supports TOPdesk's internal login/password, Windows authentication against a domain controller, and Single Sign-On (SSO) with various identity providers. Multi-factor authentication is also supported. Kerberos authentication is no longer supported.
• General Recommendations: TOPdesk follows an Information Security Policy governed by the COBIT framework. It conducts regular security awareness training for employees and requires additional training and background checks (e.g., DBS checks) for employees accessing SaaS systems.

Analysis on the Overall Security Rating: TOPdesk exhibits a robust security posture, particularly for its SaaS offering, evidenced by ISO/IEC 27001 and SOC 2 certifications for its cloud-hosted service and data centers. The implementation of redundant infrastructure, 24/7 monitoring, and strong authentication methods like SSO and MFA are critical for data protection and service availability. Features for data anonymization demonstrate compliance with privacy regulations. While specific vulnerabilities are not disclosed, the adherence to recognized security frameworks (COBIT) and internal security practices suggests a proactive approach to managing security risks.

Performance & Benchmarks

• Benchmark Scores: Specific benchmark scores are not provided.
• Real-world Performance Metrics: Processor speed is generally not a limiting factor for TOPdesk's performance if the server is dedicated. Multi-core processors are recommended as the software utilizes them for improved performance.
• Power Consumption: No information regarding power consumption is available.
• Carbon Footprint: No information regarding carbon footprint is available.
• Comparison with Similar Assets: TOPdesk is considered more cost-effective than some competitors. Pricing comparisons show it generally costs more per user per month than Freshdesk, Zendesk, and Jira Service Desk, especially for smaller user counts, but offers flexible pricing based on the number of agents.

Analysis of the Overall Performance Status: TOPdesk's performance is largely dependent on adequate server resources, particularly RAM and multi-core processors, which are utilized effectively. The architecture is designed to scale, with memory requirements increasing based on the number of operators. While explicit benchmark scores are not available, the emphasis on dedicated server resources and multi-core processing suggests a focus on ensuring responsive performance in enterprise environments. Its pricing model, while potentially higher per user for smaller deployments compared to some alternatives, aims to offer value through its comprehensive feature set and scalability.

User Reviews & Feedback

User reviews and feedback highlight TOPdesk's strengths in streamlining IT service management and enhancing operational efficiency. Users appreciate its intuitive interface, robust functionality, and excellent customer support. The software's seamless integration capabilities, efficient ticket management system, scalability, and customization options make it a preferred choice for organizations of varying sizes. It automates workflows, improves communication, and provides insightful data to support teams. Strengths also include streamlined incident management, ease of personalization, and quick deployment.

However, a noted weakness is the cost of licensing modules, which can increase rapidly, potentially making it less suitable for smaller businesses. Additionally, significant upfront costs for implementation by a consultant are a consideration.

TOPdesk is recommended for IT Service Management (ITSM), Enterprise Service Management (ESM), and Shared Service Centres, catering to IT Service desks, facilities management, and HR support. It is well-suited for mid-sized to large companies, non-profit organizations, and entities in healthcare, higher education, and government sectors.

Summary

TOPdesk is a comprehensive Enterprise Service Management (ESM) and IT Service Management (ITSM) software solution designed to streamline service requests and optimize operational efficiency across various departments. Its strengths lie in its intuitive, web-based interface, robust functionality, and extensive customization options, making it adaptable for organizations ranging from mid-sized to large enterprises, including those in healthcare, education, and government. The software benefits from continuous weekly updates for its SaaS offering, ensuring users always have access to the latest features and security enhancements. Key features include efficient incident and asset management, a self-service portal, and powerful APIs for seamless integration with other systems.

From a technical perspective, TOPdesk is a server-based application requiring a 64-bit platform and MS SQL database, with scalable RAM and processor requirements based on operator count. Its support for modern virtualization platforms and web browsers ensures broad compatibility. Security is a strong suit, with the cloud-hosted service holding ISO/IEC 27001 and SOC 2 certifications, backed by redundant infrastructure, 24/7 monitoring, and robust authentication methods like SSO and MFA. Data anonymization features also aid in GDPR compliance.

While praised for its effectiveness and customer support, a notable weakness is the potential for high licensing costs, particularly for additional modules, which may pose a challenge for smaller organizations. Upfront implementation costs by consultants can also be a significant factor. Despite these cost considerations, TOPdesk's overall performance is generally strong, especially with adequate server resources, and it is often considered a cost-effective solution compared to some competitors in the long run.

In summary, TOPdesk is a highly capable and secure service management platform, ideal for organizations seeking to centralize and optimize their service delivery. Its continuous development, strong support ecosystem, and comprehensive feature set make it a valuable asset for improving service quality and efficiency, provided the organizational budget aligns with its modular and agent-based licensing model.

Information provided is based on publicly available data and may vary depending on specific device configurations. For up-to-date information, please consult official manufacturer resources.